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A Copy Certification notarization verifies that a reproduction of an original document is a full, true, and accurate copy of the original. This type of notarization is commonly used for various documents, including diplomas, driver’s licenses, leases, contracts, vehicle titles, Social Security cards, medical records, and bills of sale. In Oklahoma, notaries are authorized to perform copy certifications, confirming that a copy is an accurate reproduction of the original document or item.

To perform a copy certification, the document custodian (the person in possession of the original document) presents the original to the notary. The notary typically makes a photocopy of the document and completes a certification to confirm that the photocopy is a true and accurate copy of the original. Oklahoma guidelines allow the certification of copies of documents or other items, such as graphs, maps, and images, aligning with the notary’s duty to ensure the copy is a complete and faithful reproduction.

It’s important to note that while copy certification is permitted in Oklahoma, many states do not allow notaries to perform this service, or they place restrictions on what can be certified. Additionally, certain public records, such as birth, death, and marriage certificates, cannot be certified by notaries in Oklahoma; certified copies of these documents must be obtained directly from the issuing agency.

If you need a copy certification, please ensure you bring the original document or item with you. The notary will assess and confirm that the copy accurately reflects the original.

The descriptions provided for the types of notarizations are based on information from the National Notary Association. For additional details, please refer to their Notary Bulletin blog.

While every effort has been made to ensure the accuracy of the information provided regarding the types of notarizations, this content is based on guidelines from the National Notary Association. For the most up-to-date and detailed information, please consult with the NNA or a legal professional.

An Individual Acknowledgment notarization verifies that a signature on a document is authentic. During the notarization, the signer must appear in person before the notary to confirm their identity and declare that the signature is indeed theirs and was made willingly.

While it is common for documents to be signed in front of the notary, it is not required. You may bring a document that has already been signed, and simply confirm to the notary that the signature is yours and was made voluntarily.

The descriptions provided for the types of notarizations are based on information from the National Notary Association. For additional details, please refer to their Notary Bulletin blog.

While every effort has been made to ensure the accuracy of the information provided regarding the types of notarizations, this content is based on guidelines from the National Notary Association. For the most up-to-date and detailed information, please consult with the NNA or a legal professional.

In some cases, an individual may need a notary to administer a verbal oath or affirmation without any associated written document, such as a jurat or affidavit. This type of service compels the individual to make a promise of truthfulness under a solemn pledge.

A verbal oath is a pledge made to a Supreme Being, while an affirmation is a pledge made on the individual’s personal honor, without any religious context. The choice between an oath or affirmation is entirely up to the individual.

Administering a verbal oath or affirmation is an important notarial act designed to bind the individual to the truth of their statements, whether for legal proceedings, testimonies, or other matters where truthfulness is required.

The descriptions provided for the types of notarizations are based on information from the National Notary Association. For additional details, please refer to their Notary Bulletin blog.

While every effort has been made to ensure the accuracy of the information provided regarding the types of notarizations, this content is based on guidelines from the National Notary Association. For the most up-to-date and detailed information, please consult with the NNA or a legal professional.

An Individual Acknowledgment confirms that a signature on a document is authentic. During the notarization, the signer must appear in person before the notary to verify their identity and declare that the signature is theirs and was made willingly. If signing in a representative capacity (Representative Acknowledgment), the signer must also confirm that they have the authority to sign on behalf of the person or entity named in the document.

While it is common for documents to be signed in front of the notary, it is not required. You may bring a document that has already been signed and simply confirm to the notary that the signature is yours, made voluntarily, and, if applicable, made with the proper authority.

The descriptions provided for the types of notarizations are based on information from the National Notary Association. For additional details, please refer to their Notary Bulletin blog.

While every effort has been made to ensure the accuracy of the information provided regarding the types of notarizations, this content is based on guidelines from the National Notary Association. For the most up-to-date and detailed information, please consult with the NNA or a legal professional.

Signature witnessing is a notarial act in which the notary verifies the identity of the individual signing the document and witnesses the signature being made. This type of notarization is available in some states, including Oklahoma, and is designed to confirm that the person signing is who they claim to be and that the signature was made in the notary’s presence.

Unlike an acknowledgment, which does not require you to witness the document being signed, signature witnessing requires the notary to observe the signing process. However, unlike a jurat or verification upon oath or affirmation, a signature witnessing does not involve administering an oath or affirmation to the signer.l.

The descriptions provided for the types of notarizations are based on information from the National Notary Association. For additional details, please refer to their Notary Bulletin blog.

While every effort has been made to ensure the accuracy of the information provided regarding the types of notarizations, this content is based on guidelines from the National Notary Association. For the most up-to-date and detailed information, please consult with the NNA or a legal professional.

A Verification upon Oath or Affirmation is a notarization where the signer swears or affirms that the contents of a document are true. This process is also referred to as a "Jurat" depending on the jurisdiction.

For this type of notarization, the signer must personally appear before the notary and sign the document in the notary's presence. The notary will then administer an oath or affirmation, requiring the signer to verbally declare that the statements in the document are true. The signer can choose between an oath, which involves a religious promise, or an affirmation, which is a non-religious pledge of truthfulness.

Administering the oath or affirmation is a critical step, as it legally binds the signer to the accuracy of the document’s contents. If the contents are found to be untrue, the signer could face perjury charges. In some jurisdictions, including California, signers must also provide proof of identity for this type of notarization.

The descriptions provided for the types of notarizations are based on information from the National Notary Association. For additional details, please refer to their Notary Bulletin blog.

While every effort has been made to ensure the accuracy of the information provided regarding the types of notarizations, this content is based on guidelines from the National Notary Association. For the most up-to-date and detailed information, please consult with the NNA or a legal professional.

Please Note: If you have selected "Unknown" for the type of notarization, we are unable to assist with determining the appropriate notarization type or provide legal advice. We recommend consulting with an attorney or a legal professional prior to your appointment to ensure you select the correct type of notarization for your needs.

Will the individual taking the verbal oath or affirmation have a valid ID available at the time of the appointment?

Acceptable forms of ID must contain a photograph and signature, and be valid and unexpired.

Please note: Even though there may not be any document signing, a valid ID is still required for identity verification during the notarial act.

What type of ID?

If the individual taking the verbal oath or affirmation does not have a valid ID, will they have one (1) credible witness with a valid ID who personally knows the individual and can attend the appointment?

Please Note: The witnesses must have a valid ID with a photograph and signature, and cannot be related by blood to the individual or be an employee of any business or facility involved in the notarial act.

Important Note:

To administer a verbal oath or affirmation, the individual must still be properly identified, even though no document is being signed. A valid ID is required to verify the identity of the individual taking the oath or affirmation. If the individual does not have a valid ID and there are no credible witnesses who can verify their identity, the notarial act cannot proceed.

What You Can Do:

1. Obtain Valid ID: The individual taking the oath or affirmation can obtain an acceptable form of identification, such as a driver’s license, passport, or other government-issued ID with a photo and signature.
2. Arrange for a Credible Witness: If the individual cannot provide a valid ID, arrange for a credible witness who has s valid ID and personally knows the individual. The witness cannot be related by blood to the individual or be an employee of any business or facility involved in the notarial act. To maintain impartiality, the witness must not have a personal or professional connection to the individual or any organization involved in the transaction. This ensures the notarization process is free of any potential conflicts of interest.

If you have any questions or need assistance with this requirement, please contact us directly at 918-901-7961 or notaryservice@cardinal23.com.

Will the signer have a valid ID available at the time of the appointment?

Acceptable forms of ID must contain a photograph and signature, and be valid and unexpired.

What type of ID?

If the signer does not have a valid ID, will they have one (1) credible witness with a valid ID who personally knows the signer and can attend the appointment?

Please Note: The witness must have a valid ID with a photograph and signature, and cannot be related by blood to the signer or be an employee of any business or facility involved in the notarial act.

Will the signers have a valid ID available at the time of the appointment?

Acceptable forms of ID must contain a photograph and signature, and be valid and unexpired.

What type of ID? (Choose all that Apply for Multiple Signers)

Please enter the signers' names below:

If any of the signers do not have a valid ID, will they have one (1) credible witness with a valid ID who personally knows the signer(s) and can attend the appointment?

Please Note: The witness must have a valid ID with a photograph and signature, and cannot be related by blood to the signer or be an employee of any business or facility involved in the notarial act.

Important Note:

To proceed with notarization, the signer(s) must be properly identified. If they do not have a valid ID and there is not a credible witness with a valid ID who personally knows the signer(s), the notarization cannot be completed. Proper identification is crucial to ensure the legality and validity of the notarization process.

What You Can Do:

• Obtain Valid ID: The signer(s) can obtain an acceptable form of identification, such as a driver’s license, passport, or other government-issued ID with a photo and signature.
• Arrange for a Credible Witness: If the signer(s) cannot obtain a valid ID, arrange for a credible witness who has a valid ID and personally knows the signer(s). The witness cannot be related by blood to the individual or be an employee of any business or facility involved in the notarial act. To maintain impartiality, the witness must not have a personal or professional connection to the individual or any organization involved in the transaction. This ensures the notarization process is free of any potential conflicts of interest.

If you have any questions or need assistance with this requirement, please contact us directly for further guidance at 918-901-7961 or notaryservice@cardinal23.com.

Includes essential paperwork such as consent forms, parental rights termination affidavits, adoption petitions, and other legal documents required during the adoption process.

A written statement confirmed by oath or affirmation for use as evidence in court.

Authorization for minors to travel without one or both parents/legal guardians, often used for international travel.

Legal documents involving the transfer or granting of real estate, commonly requiring notarization. (e.g. Quitclaim, Warranty, Deed of Trust, etc.).

Notarizing documents related to estate planning, such as wills or amendments to wills (codicils).

Notarization of financial documents related to loans, debts, or other monetary agreements. (e.g., Promissory Notes, Loan Agreements, etc.).

Assisting employers in verifying the identity and employment authorization of individuals hired for employment in the United States.

Immigration paperwork often requires notarization to ensure authenticity and proper execution.

Legal documents specifying a person’s wishes regarding medical treatment in circumstances in which they are no longer able to express informed consent.

Notarizing forms authorizing the release of medical records or information.

Notarization of forms authorizing actions on behalf of minors, such as school permissions or extracurricular activities.

Notarization of documents giving someone legal authority to act on behalf of another person.

Notarizing agreements made before marriage about the division of assets in the event of divorce.

Notarization of legal documents related to trusts, such as revocable trusts, irrevocable trusts, or other related documents.