Order Document Retrieval

Cardinal 23

Document Retrieval Order Form

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Welcome!

Thank you for choosing us for your Document Retrieval needs. Please complete the following form as accurately and thoroughly as possible. The information you provide ensures that we can process your request efficiently and meet all of your requirements.

If you have any questions along the way, please don't hesitate to reach out.

We're here to assist you!

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Court Information

Court State:

State in which the documents can be found.

County | Court:

County | Court where the documents can be found.

Please Specify:

Since you have selected a State other than Oklahoma, please note that our listed prices apply specifically to our service areas within Oklahoma. For cases outside of Oklahoma, we invite you to fill out the information on the following pages. Kindly provide details about your specific case, and we'll assess whether we can assist you. If applicable, we will provide you with a personalized quote tailored to your needs. Thank you for your understanding, and we look forward to hearing from you soon.

You have chosen a County that falls outside of our regular service area, but there's still a chance we can assist you. However, pricing considerations will be contingent on the specifics of your case and the distance involved. Please fill out the form with as much information as possible, and we will respond promptly with a personalized quote. Thank you for your understanding, and we look forward to assisting you soon.

Before proceeding, we must verify whether we can provide service for your specific tribal court. This process may involve additional steps for approval. To ensure you don’t invest time or resources in a service we might not be able to fulfill, the remainder of the order form has been hidden until we can confirm our ability to assist you. Please email us at documentretrieval@cardinal23.com with your request regarding the tribal court documents, and we will respond accordingly. If we are able to assist, we will provide you with a code to unlock the rest of the form. Please return to this order form and enter the code in the box below to access pricing specific to your tribal court and service needs.

Thank you for your understanding.

We look forward to hearing from you!

Access Code: *

Please enter your custom access code here:

This will unlock the rest of the form.

Your Contact Information

Company Name | Firm | Organization:

Job Title | Role:

Name:

First

Last

Email Address:

Primary Phone:

Secondary Phone:

Street Address:

Address Line 1

Address Line 2

City

State

Zip Code

How did you hear about us?

Who referred you? *

First

Last

Company Name | Firm | Organization:

Please specify:

Checkboxes

ATTENTION!

Throughout our order form, you will see this icon below certain fields. Hover over this icon (or click for mobile users) to reveal helpful information and guidance about that specific section.

Example:
This is an example of the helpful information you’ll find when you hover over (or click for mobile users) the icons throughout the form.

Please provide as much detail as possible about your case in the box below, including the type of documents you need, the specific services you are seeking, and the location (city and state) outside of Oklahoma.

Include any specific requirements or considerations related to your request. The more information you provide, the better we can assess your needs and offer a personalized quote for our document retrieval services.

Thank you for your cooperation! We look forward to assisting you with your document retrieval needs outside of Oklahoma.

Paragraph Text

Retrieval & Delivery Speed

How soon do you need your document(s)?

Total

$0.00

Pricing starts at $50, depending on the complexity and location.

This is ideal for most document retrieval needs.

Adds $25 to the Standard Service fee.

This service is perfect for those who need their documents more quickly but can still wait a few days. Typical turnaround time is 3-5 business days for most documents. When you have a tight deadline, this option ensures a faster response.

Adds $50 to the Standard Service fee.

For orders received before 12 pm (CST), we prioritize your order immediately and aim to deliver it within the same day.

Orders received after 12 pm will be delivered within 24 hours.

If we are unable to deliver the document(s) within the same day or 24 hours due to factors beyond our control (such as courthouse delays, system outages, severe weather, etc.), we will notify you immediately. The same-day fee may still apply depending on the circumstances, as our team will have prioritized and completed all necessary steps to expedite the process on your behalf. However, if severe weather or other uncontrollable factors prevented us from reaching the courthouse, the fee may be adjusted accordingly.

We will also provide a detailed explanation to substantiate the reasons for the delay, such as courthouse closures or technical issues, which can be independently verified by contacting the courthouse directly. In the event that the delay is due to factors within our control (e.g., illness or other internal issues), the same-day fee will be waived.

Order Details

Case Type:

Title of Document(s):

If you do not see the type of case or document you’re looking for in our standard categories, please list it here. We will do our best to retrieve any type of document that may not be covered in our existing categories. Simply provide details about the document or case type, and we will work to access the necessary information, whether it's available online or requires in-person retrieval.

Deeds, UCC,

Deeds and Property Searches
UCC Searches

We are fully equipped to retrieve property and financial records, such as deeds and UCC filings, whether they are available online or require in-person access at county records offices or other relevant agencies. Our team ensures that you receive accurate and timely information, regardless of how these records are stored or accessed.

Examples of Deeds and Property Searches

Verification of property ownership, assessments of financial obligations, and related property transaction documents, such as Deeds, Mortgage/Deed of Trusts, Mortgage Assignments, Releases, etc.).

Type of Search:

Deed Search
Mortgage Search
Deed & Open Mortgage

You will receive a copy of the most recent property purchase deed and any subsequent deeds (if any), such as Quit Claim Deeds, Warranty Deeds, Certificates of Title, Sheriff's Deeds, and more.

You will receive a copy of the Mortgage/Deed of Trust and any related documents (if any), including mortgage assignments, modifications, releases, and more.

You will receive copies of the most recent property purchase deed and any subsequent deeds (if any), including Quit Claim Deeds, Certificates of Title, Sheriff's Deeds, and more. Additionally, you will receive copies of all open mortgages/deeds of trust and any associated documents (if any), such as mortgage assignments, mortgage modifications, mortgage releases, and more.

Please provide as much information as you have available.

Grantor: *

First

Last

A Grantor is the individual or entity that transfers or sells property to another party. The grantor is the party relinquishing their interest in the property through a deed. The term property typically refers to land and the associated rights or interests in the land. A deed is a legal document used to transfer ownership or interest in real property, which can include land, buildings, and any attached rights or interests (e.g., mineral rights, easements, or covenants).

Grantee: *

First

Last

A Grantee is the individual or entity that receives property from a grantor through a deed. The grantee is the party acquiring an interest in the property, as recorded in the deed. The term property typically refers to land and the associated rights or interests in the land. A deed is a legal document used to transfer ownership or interest in real property, which can include land, buildings, and any attached rights or interests (e.g., mineral rights, easements, or covenants).

Recorded Date - From:

This is the date when a real estate document, such as a mortgage or a deed, is initially created or executed. It marks the beginning of the legal obligation and often includes details about the terms and conditions of the document.

Recorded Date - To:

This field allows you to enter an ending date. Documents recorded on or before this date will be included in the search. This can help us find documents within a specific timeframe in the public records.

Property Address:

Address Line 1

Address Line 2

City

State

Zip Code

Book Number:

The book number refers to the location of a recorded document within a set of property records, typically found in county land records. It represents the specific book or volume where the document is recorded.

Page Number(s):

The page number indicates the page within that book where the document can be found.

Add Books | Page(s):

Add Books / Page(s)

Click the green plus sign to add books / pages. If you have mistakenly added books / pages, please click the green plus sign again to deselect the option.

Book | Page(s): *

First

Last

Book | Page(s): *

First

Last

Instrument Number:

In Oklahoma, an instrument number is a unique identifier assigned to a recorded document in the county's public land records. This number helps in locating and referencing specific documents related to property transactions. It is typically a combination of letters, numbers, or both, and it can vary in format from one county to another. For example: Tulsa County Instrument Number: 2022-12345. Oklahoma County Instrument Number: BK4567 PG789.

Legal Description:

A legal description is a detailed written description of a property's boundaries and location. It is a specific way to identify a property and is commonly used in legal documents, deeds, and property-related transactions. In Oklahoma, legal descriptions often include details such as section, township, and range references, as well as metes and bounds descriptions. Here's an example of a legal description for a property: The Northwest Quarter (NW 1/4) of Section 15, Township 3 North, Range 7 East of the Indian Meridian, in County of Tulsa, State of Oklahoma, containing 40 acres more or less.

Addition | Subdivision:

An addition / subdivision is a larger area of land that has been divided into smaller lots and blocks. Additions and Subdivisions are typically created by property developers or local governments to facilitate the sale and development of land. They are organized into lots, blocks, and streets for the construction of homes and businesses.

Block:

A block usually refers to a group of lots. Blocks are often used in urban planning and land subdivision. They can consist of multiple lots and are separated by streets or other boundaries. Blocks are a way to organize and identify groups of lots within a larger area.

Lot:

A lot typically refers to a specific portion of land or property. It is a defined area within a subdivision, neighborhood, or piece of real estate. Lots are commonly used in property descriptions to specify the location of a particular piece of land or an individual property within a larger area.

Additional Information:

Please use this section to include any additional pertinent information related to your search that you feel we might need to know, or any other specific details that have not yet been covered or mentioned. Providing comprehensive information from the start significantly enhances the likelihood of our Research Analysts successfully locating the document(s) you're requesting.

Examples of UCC-1 and UCC-3 Searches

The most common UCC (Uniform Commercial Code) form is the UCC-1 or Financing Statement. These forms are routine in the case of secured loan, where the lender uses the UCC-1 to place a lien on a particular piece of collateral or all assets belonging to a business or person.

The UCC-3 forms are not standalone forms, but amendments to financing statements. The UCC-3 is the Swiss-Army-Knife of forms. Unlike a UCC 1, a UCC-3 can be used for multiple purposes. The actions one can take are Amendment, Assignment, Continuation, and Termination.

Type of Search:

UCC-1
UCC-3
UCC-1 & UCC-3

You will receive a UCC-1 Financing Statement, which is a legal document filed to perfect a security interest or to show priority over third-party creditors. It is a legal document and public record. The UCC-1 serves as evidence in the case of any legal disputes over liability.

You will receive a UCC-3 form, which is a legal document filed to amend, assign/transfer, continue, or terminate a previously recorded UCC-1 Financing Statement.

You will also receive a UCC-3 form, which is a legal document filed to amend, assign/transfer, continue, or terminate a previously recorded UCC-1 Financing Statement.

Transaction Type:

Amendment
Assignment
Continuation
Termination

Amendment - An amendment makes changes to errors or standard adjustments on the UCC-1, which could be for the secured party, debtor, or collateral.

Assignment - When a secured party needs to assign or transfer all or a portion of its rights to the collateral listed in a UCC-1 financing statement. It is considered an alteration of the previous filing.

Continuation - This type of UCC-3 continues the agreement for five years past the maturity date. It must be submitted six months before the UCC-1 matures.

Termination - A termination is a public notice and record that the secured party no longer has interest in the collateral. Usually filed prior to the five-year lapse date.

Initial Financing Statement File Number:

Debtor Type:

Individual
Business

Individual: An individual debtor refers to a person who is obligated to repay a debt or has a security interest in collateral. This can be a private individual or a sole proprietor. Business: A business debtor signifies a company, organization, or any entity engaged in commercial activities that has obligations or security interests.

Debtor's Full Legal Name:

First

Middle

Last

Please enter the debtor's full legal name, including the first name, middle name or initial (if applicable or N/A), and last name. It's crucial to have the exact, legal name of the individual.

Debtor's Full Legal Business Name:

Please enter the full legal name of the business entity, which may require obtaining the official name from the Oklahoma Secretary of State's website, which is located here: https://www.sos.ok.gov/corp/corpInquiryFind.aspx.

Debtor's Address:

Address Line 1

Address Line 2

City

State

Zip Code

Please provide the physical street address, not a P.O. Box address. It's important to have the exact, physical address for accurate and valid UCC filings.

Secured Party Type:

Individual
Business

Secured Party Type:Individual: An individual secured party is a person who holds a security interest. Provide the name of the individual in the specified field. Business: A business secured party is a company or organization holding a security interest. Enter the legal name of the business in the designated field.

Secured Party's Full Legal Name:

First

Middle

Last

Please enter the full legal name of the secured party, including the first name, middle name or initial (if applicable or N/A), and last name. It's crucial to have the exact, legal name of the individual.

Secured Party's Legal Business Name: *

Secured Party's Address:

Address Line 1

Address Line 2

City

State

Zip Code

Please provide the physical street address, not a P.O. Box address. It's important to have the exact, physical address for accurate and valid UCC filings.

Collateral Description:

A description of the collateral being pledged as security for the debt. This should include specific details about the type and nature of the collateral. For example, if it's related to a specific asset or type of property.

File | Instrument Number:

Some jurisdictions may provide a file number (instrument number) for UCC filings, which can be used to locate a specific financing statement, amendment, etc.

Project Number:

To assist with your organization, you can enter a unique project number here. This number is optional and is for your reference purposes only and will not affect the processing of your order.

Order Number:

If you have a specific order number relevant to your organization or internal systems, you may enter it here. Please note that this order number is optional and is solely for your records only and does not impact the processing of your request.

Additional Information:

Civil Proceedings Case Type:

Civil Administrative (AO)
Civil Cases (>$10,000) (CJ)
Civil Cases (<$10,000) (CS)
Miscellaneous Civil Cases (CV)
Grand Jury or Multicounty Grand Jury (GJ)
Small Claims (<$6,000) (SC)
Tax Liens (TL)

We are fully equipped to retrieve civil case documents, whether they are accessible online via court databases, such as OSCN, or require in-person retrieval from the courthouse.

Criminal Proceedings Case Type:

Anna McBride Act Mental Health Court (AM)
Cost Administration (CA)
Criminal Felony (CF)
Criminal Misdemeanor (CM)
Criminal Probable Cause (CPC)
Drug Court (DC)
Declined Traffic Tickets (DTR)
Criminal Miscellaneous (MI)
Criminal Proceedings Not Filed (NF)
Search Warrants (SW)
Traffic Tickets (TR)
Wildlife (WL)

We can retrieve criminal case documents that are publicly accessible, whether online or in person, as long as they are not restricted due to ongoing investigations or other legal protections.

Family and Domestic Proceedings Case Type:

Artificial Insemination (AI)
Adoption (FA)
Family and Domestic Proceedings (FD)
Income Assignment (FI)
Family and Domestic Miscellaneous (FMI)
Paternity (FP)
Reciprocal Child Support Cases (FR)

We are capable of retrieving family and domestic case documents, ensuring access to necessary information through both online databases and in-person courthouse visits, within the limits of confidentiality laws.

Juvenile Proceedings Case Type:

Juvenile Deprived Proceedings (JD)
Juvenile Deprived Show Cause Hearings (JDH)
Juvenile Mental Health (JDHT)
Juvenile Delinquency (JDL)
Juvenile Delinquency Show Cause Hearings (JDLH)
Juvenile Miscellaneous (JMI)
Juvenile in Need of Supervision (JS)
Juvenile in Need of Treatment (JT)

We specialize in retrieving juvenile case documents that are accessible within legal boundaries, whether they are available online or require in-person retrieval, always adhering to strict confidentiality and privacy requirements.

Licenses:

Bondsman License (BL)
Beverage License (BV)
Closing Out Sale (CO)
Foreign Process Server (FS)
Ministers Credentials (MC)
Marriage License (ML)
Passports (PP)
Pool Hall (PH)
Process Server (PS)
Process Server / State-wide (PSS)
Transient Merchants License (TM)

We can retrieve most licensing documents, either online or in person, while navigating any specific restrictions based on the license type and the policies of the issuing agency.

Miscellaneous Filings:

Criminal Property Proceedings (CP)
Mental Health (MH)
Miscellaneous Receipts (MR)
Miscellaneous Receipts Criminal (MRC)
Miscellaneous Receipts Civil Cases (MRCV)
Miscellaneous Receipts Family Domestic (MRFD)
Miscellaneous Receipts Probate (MRPB)
Miscellaneous Receipts Small Claims (MRSC)
Surface Damage (SD)
Writs of Habeas Corpus (WH)
Protective Orders (PO)

We handle the retrieval of miscellaneous filings, whether available online or requiring in-person access at the courthouse, ensuring that you receive all necessary documents regardless of their storage method.

Probate and Trust Proceedings Case Type:

Full Blood Filings (FB)
Probate (PB)
Conservatorship (PC)
Guardianships (PG)
Probate Miscellaneous (PMI)
Trust Proceedings (PT)
Filing of Wills (WIL)

We are equipped to retrieve probate and trust documents, whether they are publicly available online or require in-person access at the courthouse, while navigating any case-specific restrictions that may apply.

Total

$0.00

Marriage License Information

Date of Marriage (or approximate date):

Date:

Approximate Date:

Applicant and/or Groom's Name: *

First

Last

Applicant and/or Bride's Maiden Name (or Last Name used on Application): *

First

Last

Please provide as much case information as possible.

Not sure where to start? Don’t worry—we’re here to help. Whether you need assistance locating case information, retrieving documents not available online, or obtaining certified copies, we’ll handle the process for you so you can focus on what matters most.

If you have details such as the Case Number, Name of Party, or relevant dates, please include them to help us locate the correct documents quickly and efficiently.

You can include up to three (3) parties in this request under the flat fee rate. If you need to add more than 3 parties, please submit a new request or contact us directly to discuss pricing options for large-scale requests.

Case Number (If Available):

Please provide the case number (if available) associated with the individual involved in the case. This will help us accurately retrieve the necessary documents. If there are multiple individuals, use the 'Add Party' option to include each one separately. If you've added an option by mistake, use the 'Remove Party' option to remove it.

Name of Party: *

Enter the full name of the individual i(First, Middle, Last) involved in the case. If there are multiple individuals, use the 'Add Party' option to include each one separately. If you've added an option by mistake, use the 'Remove Party' option to remove it.

Born On or After Date:

If you are unsure of the individual's exact birth date, please enter the earliest possible birth date they could have been born. If you know their actual birth date, please provide it here, and in the next section, choose the day after to further narrow down the search.

Born Before Date:

If you are unsure of the individual's exact birth date, please enter the latest possible birth date they could have been born. If you know their actual birth date, please provide it in the previous section, and in this section, choose the day after to narrow down the search.

Cases Filed After Date:

To narrow your search results, specify the earliest date you believe the case could have been filed. Only cases filed after this date will be considered.

Cases Filed Before Date:

To help focus your search, specify the latest date you believe the case could have been filed. Only cases filed before this date will be considered.

Order Number:

Project Number:

To assist with your organization, you can enter a unique project number here. This number is optional and is for your reference purposes only and will not affect the processing of your order.

Additional Information:

Purpose of Request:

Personal
Commercial
Media
Public Interest
Other

This information helps us ensure compliance with applicable laws and determine the appropriate fees for your request. If your request falls under an exemption according to Oklahoma Statute (e.g., news media or public interest), certain fees may not apply. We will review your request and notify you of any applicable exemptions.

Please Specify:

Total

$0.00

Travel

How far is the courthouse from our office?

To determine the travel fee, please enter the one-way distance in miles from our office located here.

Simply click on the link to open Google Maps with the starting location pre-set. Then, enter the destination address (the courthouse where the documents can be found) to calculate the one-way miles. Once calculated, enter the one-way miles into the box below and our system will automatically calculate the total round-trip distance and apply the current federal mileage rate to ensure accurate pricing.

One-Way Distance (Miles):

Enter the one-way distance from our office to the courthouse and our system will do the rest.

Estimated Travel Fee:

This amount reflects the estimated travel fee based on the miles entered. The estimated fee is calculated by doubling the one-way miles entered to account for the round-trip distance, then multiplying by the current federal mileage rate of $0.67 per mile.

Total

$0.00

Document/Record Format Preferences

Please select the type of document/record format you need from the options below.

If multiple types are required, you may select all that apply.

Please Note: Pricing for document reproduction varies by type and size, including per-page costs for standard and certified copies, direct costs for specialty materials (e.g., large-format paper, microfilm, or photographic paper), and reproduction media (e.g., audio cassettes, CDs, or DVDs). Costs for electronic records include the actual cost of storage media and associated labor. Additional charges may apply for Open Records Requests made for commercial purposes or those that disrupt essential functions. If electronic records require separation of privileged or confidential information, labor costs may include reasonable attorney fees for review and redaction. Specific rates may vary by county.

Digital Media:

Audio Cassette
CD or DVD
Any other media (e.g., flash drive, external hard drive, memory card)

Paper Reproduction:

Legal-sized or smaller (8 ½ x 14 or smaller)
Ledger-sized (11 x 17)
Paper larger than 11 x 17
Microfilm
Photographic paper or specialty papers

Certification:

Certified Copy

I’m Not Sure – Help Me Decide

If you’re unsure how your documents are stored or reproduced, check this box and we’ll determine the appropriate option for you.

Total

$0.00

Please take a moment to watch our disclaimer video located here.

Checkboxes

By checking this box, I confirm that I have watched the disclaimer video and fully understand the terms and conditions regarding document retrieval timelines, potential delays, and associated fees.

Updating preview…

This is a preview of your submission. It has not been finalized or submitted yet.

Please take a moment to verify your information. If you need to make any changes before submitting your order, you can click the "Previous" button to return to the previous page(s) and edit your entries. However, once you click "Next" to proceed with your submission, you will no longer be able to return to any previous pages to make changes.
Please note: Once you submit your order, a copy of your submission will be emailed to you for your records, so there's no need to print this page.

Payment Information

Payment Type:

Coupon Code:

Total

$0.00

Name on Card: *

First

Last

Credit | Debit Card Number: *

Card Number

Expiration

Security Code

Security Code Examples (CVC, CVV, CID):

Visa (CVC): A 3-digit number located on the back of your card, near the signature strip.

Mastercard (CVV): A 3-digit number located on the back of your card, near the signature strip.

Discover (CID): A 3-digit number located on the back of your card, next to the signature panel.

American Express (CID): A 4-digit number located on the front of your card, above the card number.

Billing | Reference Number:

Your Firm/Company Reference, Billing, or Identifying number. This number will be shown on the invoice as a reference to the job (if applicable).

Payment Authorization:

I authorize Cardinal 23 to charge the debit/credit card indicated on this form for Document Retrieval Services for the total amount due as stated above. This payment authorization is for the amount indicated above only. I certify that I am an authorized user of this debit/credit card and/or have obtained express permission from the cardholder to use this card for this transaction. I understand that I will not dispute the payment with my debit/credit card company. I further understand that the payment is non-refundable.

Name on Account: *

First

Last

Account Type:

Financial Institution:

ABA Routing Number:

Account Number:

Need help finding your routing or account number? Click here for more information.

Billing | Reference Number:

Your Firm/Company Reference, Billing, or Identifying number. This number will be shown on the invoice as a reference to the job (if applicable).

Payment Authorization:

I authorize Cardinal 23 to process the e-check indicated on this form for Document Retrieval Services for the total amount due as stated above. This payment authorization is for the amount indicated above only. By submitting this e-check payment, I certify that I am an authorized user of the bank account provided and/or have obtained express permission from the account holder to initiate this transaction. I understand that I will not dispute the payment with the bank, and further understand that the payment is non-refundable.

Checkboxes

By checking this box I confirm that I have read and agree to be bound by this Service Agreement.